PTO Budget

 

 

Links to our past budgets:

 


PLEASE NOTE OUR TAX ID # is 01-0694293

 

Reimbursement and Request Forms:   

Please click on the name of the form for a downloadable copy.

 

 

Sprague PTO Financial Policies:

 

As the PTO grows, it is important to use financial best practices. We strive to protect the funds raised and to ensure spending is well planned, executed, documented, transparent and fair. We are grateful for the wonderful community we have here at Sprague, and welcome any questions or concerns regarding fundraising, spending or budgeting. If you have any questions, please contact the PTO Treasurer. 

 

Guidelines for Parents

 

Budget Requests:

The PTO plans its annual budget in March and budget requests should be prepared and submitted using the “Budget Request” form. If something comes up during the school year, please fill in a Budget Request and submit to the PTO Chairs/Treasurer before making any unplanned expenditure. The PTO cannot always meet budget requests fully or immediately, yet it appreciates having new ideas which help us grow as a PTO.

 

Expense Reimbursements:

All expenses should be pre-approved by the PTO Board – either in the form of a budget line-item allocated to a committee or, if not specified in the annual budget, via a budget request (see above). 

 

To Receive Your Reimbursement:

  1. Fill out an Expense Reimbursement and Check Request Form, found in the PTO Mailbox in the main office, or at the link above under "Forms".

  2. Attach original receipts (credit card slips without purchase details are not acceptable receipts) with your Expense Form. 

  3. Allow 7 calendar days for the check to be issued. Parent checks are placed in the PTO Treasurer envelope in the PTO Mailbox. Parents will be notified by email when their checks are ready.

 

Check Requests:

Vendor checks can be requested through the PTO using the “Expense Reimbursement and Check Request” forms. Please allow 7 days notice. An original invoice must be submitted with the Check Request form. 

 

 

Guidelines for Sprague Staff

 

        1. Budget Requests

 

           The PTO plans its annual budget in March. Budget requests should be prepared and submitted by March 15th using the “Budget            Request” form found on this web page. If something 

 

           comes up during the school year after the budget has been finalized, a Budget Request form 

           may be submitted to the PTO Executive Board. The PTO cannot always meet budget 

           requests fully or immediately, yet it appreciates having new ideas that help us grow as a PTO.

 

        2. Teachers' & Principal Discretionary Funds 

            At the beginning of the school year, the Principal and Teachers are notified via email of Discretionary Funds. 

           These funds may be used at the staff’s discretion for classroom needs.

            Remaining balances at year-end are not carried over to the following school year. 

 

            Discretionary Funds purchases should be paid for by the teacher, then submitted for reimbursement. 

            Reimbursements must be requested using the Expense Reimbursement and

            Check Request form (found on this web page) with itemized receipts attached. 

            Please submit all claims within 30 days of purchase and 15 days prior to the end of the school year.

            Please allow 7 days for the issue of reimbursement checks.

 

To receive your reimbursement:

1. Fill out an Expense Reimbursement and Check Request Form, found in the PTO Mailbox in the main office, or at the link above under "Forms".

2. Attach original receipts (credit card slips without purchase details are not acceptable receipts) with your Expense Form. 

3. Allow 7 calendar days for the check to be issued. Teacher checks are placed in the individual teacher's mailbox at Sprague. 

 

        Sprague School PTO is a designated 501(c)(3) organization, which means purchases made by the PTO 

        are not required to pay sales tax. A copy of our 501(c)(3) status is in the

        Treasurer’s envelope in the PTO mailbox. Please make a copy of this document and show it when making 

        school-related  purchases.

 

        3. Field Trip Support

        Teachers are responsible for arranging all field trip programs and transportation.  

 

             For Program and Entrance Fees: For the 2014-2015 school year, the PTO will pay for all field trip program and entrance fees, 

            as well as transportation fees. 

            However,reimbursement checks and check requests must now be requested through the WPS Business Office. 

            Please contact Marianne Shwert at the WPS Business Office for field trip reimbursement or field trip checks.

             Marianne may be contacted by phone at 781-446-6120 x.5612 or by email at mshwert@wellesleyma.gov.

 

  • Please allow TWO WEEKS advance notice to the WPS Business Office for field trip checks.

         For bus fees: Please submit all Eastern Bus Company Confirmations AND Invoices to the  PTO Mailbox Treasurer's Envelope. 

 

Gift Giving Guidelines

 

A Summary of Gift Giving Rules from the Massachusetts State Ethics Commission

In summary parents may give gifts either directly or through a group gift but not both:

 

  • directly to teachers/staff and be subject to a limit of not more than $50 (i.e. $49.99);

  • through a group blind classroom gift subject to a limit of $150.

 

Please refer to the State Ethics Commission web page titled Gifts to Public School Teachers and Staff for a fuller understanding.

 

 

We had been operating under the understanding that the period to measure the $50 direct gift was a calendar year, whereas the $150 group gift period was a school year.  Wellesley Public Schools (WPS) and the town PTOs asked the State Ethics Commission to clarify the question "over what the period do we measure gifts less than $50?"

 

NEW INFORMATION - The State Ethics Commission stated that all gifts given by a person to a public employee within any 365 day period may be aggregated, and so must remain below $50 in total value.  Please click here to see the full letter from WPS to staff with fuller explanation and examples of application.

As stated in the WPS letter, we apologize for any confusion prior communications may have caused and please know that we are operating in good faith to understand our obligations as we support and thank the staff in our school.

The PTO stopped co-ordinating group gifts effective 12/12.

401 School St. Wellesley, MA 02482         Main Telephone: 781-263-1965         Attendance Hotline: 781-263-1969 option 8
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